Multi-Location Warehouses, Goods Receipts & Transfers

Learning Objectives

By the end of this guide, you will:

1. Enable inventory tracking and configure default stock accounts.
2. Record Purchase Receipts (Goods Received Notes / GRN) upon supplier delivery.
3. Generate Delivery Shipments (Delivery Challans) from sales invoices.
4. Process purchase receipt and delivery returns.
5. Execute Stock Movements (Inter-Warehouse Transfers & Stock Adjustments).
6. Audit real-time quantities using the Stock Balance and Stock Ledger reports.

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Enabling Inventory & Setting Default Accounts

1. Enable Inventory in Settings

Navigate to Settings > Features and ensure Inventory is toggled ON:

2. Configure Default Inventory Accounts

Navigate to Settings > Defaults to assign default inventory control accounts:

• Default Inventory Asset Account: 1140 Stock in Hand
• Default Stock Adjustment Account: 5110 Cost of Goods Sold (or 5115 Inventory Adjustment / Shrinkage)
• Default Stock Received But Not Billed Account: 2120 Stock Received But Not Billed

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Multi-Warehouse Topology

Roznamcha Digital allows you to create unlimited warehouse locations:

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1. Receiving Goods: Purchase Receipts (GRN)

When goods arrive physically at your warehouse before the accounting department receives the vendor invoice:

Navigate to Inventory > Purchase Receipts > New Purchase Receipt:

Accounting & Stock Ledger Impact:

Submitting a Purchase Receipt increases stock quantity in the selected warehouse and creates Stock Ledger entries:

Purchase Receipt Returns:

If goods fail quality inspection on arrival, create a return directly from the receipt:

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2. Dispatching Goods: Delivery Shipments (Challans)

When fulfilling sales orders and dispatching physical goods from your warehouse to a customer:

Creating a Shipment from an Invoice:

Open any submitted Sales Invoice and click Create Shipment:

Stock Ledger Impact:

Submitting the shipment deducts the items from warehouse stock and books Cost of Goods Sold (COGS):

Shipment Returns:

If a customer rejects part of a delivery at their doorstep, process a shipment return:

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3. Stock Movements (Transfers & Adjustments)

Navigate to Inventory > Stock Movements > New Stock Movement:

The 4 Native Movement Types:

Roznamcha Digital provides 4 distinct movement modes under the movementType selector:

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4. Inventory Reports & Valuation Audits

Stock Balance Report:

Displays real-time on-hand quantities, incoming/outgoing movements, and total valuation per warehouse:

Stock Ledger Report:

Chronological audit trail of every single goods receipt, shipment, and transfer for any product:

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Common Pitfalls & Best Practices

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Knowledge Check